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Event Planning Element |
Description |
Date Completed |
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Location |
Determine a location and figure rental cost, labor and if permits/licenses are needed |
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Send out invitations, post flyers, and send email reminders |
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Audio/Visual Equipment |
If your corporate event requires audio or visual equipment, you may need to rent these items and hire labor. Items may include microphones, speakers, computers, a projector and a camera. |
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Food and Beverages |
Catering may be provided with hall rental. But if it isn’t, hire an outside catering company. Determine a menu, beverages and factor in the cost of service staff. |
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Rentals |
You may need to rent tables, chairs, props, tents, risers and a podium. |
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Decorations and Party Supplies |
Determine whether you need centerpieces, candles, flowers, balloons, signs, décor and staff for setup. |
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Entertainment |
Determine whether you want a speaker and if fees will be associated with that. Gifts and giveaways, music and a disc jockey are other entertainment factors to consider. |
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Travel accommodations |
Do your guests require transportation or hotel accommodation? |
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Labor |
Determine whether you need to hire staff to help run your event.
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Follow Up |
Hold a meeting or asks guests to leave comments about the success of the event. Send Thank You notes to those who helped make your event a success.
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